1. An overview of data protection

General Information

The following information provides an overview of how your personal data is processed when you visit this website. Personal data refers to all data that can personally identify you.

Data collection on this website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find the operator’s contact details in the „Notice Regarding the Responsible Party“ section.

How do we collect your data?
On the one hand, your data is collected when you provide it to us. This may include data that you enter in a contact form. Other data is collected automatically or after your consent by our IT systems when you visit the website. This primarily includes technical data (e.g., internet browser, operating system, or the time the page was accessed). This data is collected automatically as soon as you enter this website.

What do we use your data for?
Part of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?
You have the right at any time to obtain free information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time with effect for the future. Additionally, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the relevant supervisory authority. You can contact us at any time for further questions regarding data protection.

2. General information and mandatory notices

Data privacy

The responsible party takes the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data refers to data that can personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.

We would like to point out that data transmission over the internet (e.g., communication by email) can have security gaps. Complete protection of the data from access by third parties is not possible.

Notice concerning the party responsible for this website

The party responsible for data processing on this website is:

Active Fiber Systems GmbH
Ernst-Ruska-Ring 17
07745 Jena

Telephone: +49 3641 63379-0
Email: info@afs-jena.de

The responsible party is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage duration

Unless a more specific storage period is stated in this privacy policy, your personal data will remain with us until the purpose for data processing ceases to apply. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place after these reasons no longer apply.

Hosting

We host the content of our website with the following provider:

All-inkl
The provider is ALL-INKL.COM – Neue Medien Münnich, Inh. René Münnich, Hauptstraße 68, 02742 Friedersdorf (hereinafter All-Inkl). For details, please refer to All-Inkl’s privacy policy: https://all-inkl.com/ datenschutzinformationen/.

The use of All-Inkl is based on Art. 6 (1) lit. f GDPR. We have a legitimate interest in the most reliable presentation of our website. If consent has been requested, processing is exclusively based on Art. 6 (1) lit. a GDPR and §25 (1) TTDSG, provided the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

Contract for Data Processing
We have concluded a data processing agreement (DPA) to use the above-mentioned service. This is a contract required by data protection law that ensures the provider processes personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Note on data transfer to the USA

Our website includes tools from companies based in the USA. When these tools are active, your personal data may be transmitted to the US servers of the respective companies. We would like to point out that the USA is not considered a safe third country under EU data protection law. US companies are required to provide personal data to security authorities without you being able to take legal action against it. Therefore, it cannot be ruled out that US authorities (e.g., intelligence agencies) may process, evaluate, and permanently store your data located on US servers for monitoring purposes. We have no influence over these processing activities.

Forwarding to third-party websites

We have integrated links to third-party websites. When you click on these links, data is transmitted to the operator of the respective website. This privacy policy does not govern the collection, sharing, or handling of personal data by third parties. Please review the privacy policy of the responsible party.

Declaration of consent according to §25 para. 1 TTDSG

Depending on your consent, we use various tools on our website that process your data. If we base data processing on your consent under Art. 6 (1) lit. a GDPR, and we inform you in our privacy policy about the purpose and mechanism of the consent declaration, your consent also applies under §25 (1) TTDSG.

Please refer to the privacy policy for which cookies, plug-ins, and other data processing tools are used.

Revocation of your consent to data processing

Many data processing operations are only possible with your explicit consent. You can revoke consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected.

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)

If data processing is based on Art. 6 (1) lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights, and freedoms or the processing is for the establishment, exercise, or defense of legal claims (objection according to Art. 21 (1) GDPR).

If your personal data is processed for direct marketing purposes, you have the right to object to the processing of your personal data for such marketing at any time; this also applies to profiling, to the extent it is related to such direct marketing. If you object, your personal data will no longer be used for direct marketing purposes (objection according to Art. 21 (2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work, or place of the alleged violation. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to receive the data that we process automatically based on your consent or in fulfillment of a contract, in a commonly used, machine-readable format, either to yourself or to a third party. If you request the direct transfer of the data to another controller, this will only be done where technically feasible.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator, this website uses SSL or TLS encryption. You can recognize an encrypted connection by the address bar of the browser switching from „http://“ to „https://“ and the lock icon appearing in your browser bar. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, deletion and correction

Within the framework of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin, recipients, and the purpose of data processing, and if necessary, a right to have this data corrected or deleted. For this purpose, and for further questions regarding personal data, you can contact us at any time.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion. If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of the processing of your personal data instead of its deletion.
If you have lodged an objection under Art. 21 (1) GDPR, a balancing of your and our interests must be carried out. As long as it is not yet determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from being stored – may only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

3. Data collection on this website

Cookies

Our websites use „cookies.“ Cookies are small data packets that do not cause any harm to your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain on your device until you delete them or they are automatically removed by your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These cookies enable us or you to use certain services provided by the third party (e.g., cookies for processing payment services).

Cookies serve different purposes. Many cookies are technically necessary as certain website functions would not work without them (e.g., the shopping cart function or displaying videos). Other cookies are used to analyze user behavior or display advertisements.

Cookies necessary for carrying out electronic communication, providing certain functions you desire (e.g., the shopping cart function), or optimizing the website (e.g., cookies for measuring the web audience) are stored based on Art. 6 (1) lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to store cookies or similar recognition technologies has been requested, processing is based solely on this consent (Art. 6 (1) lit. a GDPR and §25 (1) TTDSG); consent can be revoked at any time.

You can set your browser to inform you about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for specific cases or in general, and enable automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

Insofar as third-party cookies or cookies for analysis purposes are used, we will inform you separately within this privacy policy and, if necessary, request your consent.

Server log files

The provider of the website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:

This data is not merged with other data sources.

The collection of this data is based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of the website – to do this, the server log files must be collected.

Request by e-mail or telephone

If you contact us via email, telephone, or fax, your inquiry, including all personal data resulting from it (name, inquiry), will be stored and processed for the purpose of handling your request. We do not share this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b GDPR, provided your request is related to the performance of a contract or necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of the requests directed to us (Art. 6 (1) lit. f GDPR).

The data you send us via contact inquiries will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after the completed processing of your inquiry). Mandatory statutory provisions – in particular, retention periods – remain unaffected.

Contact form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provide, will be stored for the purpose of processing the inquiry and in case of follow-up questions. We do not share this data without your consent.

The processing of this data is based on Art. 6 (1) lit. b GDPR if your request is related to the performance of a contract or necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of the inquiries directed to us (Art. 6 (1) lit. f GDPR).

The data you entered in the contact form will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after the completed processing of your request). Mandatory legal provisions – in particular, retention periods – remain unaffected.

4. Plugins and tools

Matomo

This website uses the open-source web analytics service Matomo.

With Matomo, we can collect and analyze data about the usage of our website by visitors. This enables us to track, for example, when which page views were made and from which region they come. We also collect various log files (e.g., IP address, referrer, browser used, and operating systems) and can measure whether website visitors carry out certain actions (e.g., clicks, purchases, etc.).

The data collected with Matomo is stored exclusively on our server and includes the following:

Two bytes of the IP address of the user's accessing system.
The accessed website.
The website from which the user came to the accessed website (referrer).
The subpages that are accessed from the accessed website.
The duration of the stay on the website.
The frequency of visits to the website.

The legal basis for this data processing is your consent according to Art. 6 (1) lit. a GDPR and §25 (1) TTDSG, provided the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

IP Anonymization

We use Matomo with the setting „Anonymize visitor IP addresses.“ As a result, IP addresses are further processed in a shortened form, preventing them from being directly associated with a specific person. The software is set up in such a way that IP addresses are not fully stored, but two bytes of the IP address are masked (e.g., 192.168.xxx.xxx). This makes it impossible to associate the shortened IP address with the accessing computer.

You can prevent the evaluation by deleting existing cookies and disabling the storage of cookies in your browser settings. We would like to point out that in this case, you may not be able to use all functions of this website to their full extent.

Matomo is an open-source project of InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand. For more information on data privacy, please refer to the privacy policy at: matomo.org/ privacy-policy/.

Cookie-free Analytics

We have configured Matomo so that Matomo does not store cookies in your browser.

Hosting

We host Matomo exclusively on our own servers, so all analytics data remains with us and is not shared.

5. Profiling

We would like to point out that no automated profiling of personal data takes place on our website. The data we collect is only used for the purposes outlined in this privacy policy and is not utilized for automated decision-making or profiling.