1. An overview of data protection
General Information
The following information provides an overview of how your personal data is processed when you visit this website. Personal data refers to all data that can personally identify you.
Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find the operator’s contact details in the „Notice Regarding the Responsible Party“ section.
How do we collect your data?
On the one hand, your data is collected when you provide it to us. This may include data that you enter in a contact form. Other data is collected automatically or after your consent by our IT systems when you visit the website. This primarily includes technical data (e.g., internet browser, operating system, or the time the page was accessed). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Part of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right at any time to obtain free information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time with effect for the future. Additionally, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the relevant supervisory authority. You can contact us at any time for further questions regarding data protection.
2. General information and mandatory notices
Data privacy
The responsible party takes the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data refers to data that can personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.
We would like to point out that data transmission over the internet (e.g., communication by email) can have security gaps. Complete protection of the data from access by third parties is not possible.
Notice concerning the party responsible for this website
The party responsible for data processing on this website is:
Active Fiber Systems GmbH
Ernst-Ruska-Ring 17
07745 Jena
Telephone: +49 3641 63379-0
Email: info@afs-jena.de
The responsible party is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).
Storage duration
Unless a more specific storage period is stated in this privacy policy, your personal data will remain with us until the purpose for data processing ceases to apply. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, deletion will take place after these reasons no longer apply.
Hosting
We host the content of our website with the following provider:
All-inkl
The provider is ALL-INKL.COM – Neue Medien Münnich, Inh. René Münnich, Hauptstraße 68, 02742 Friedersdorf (hereinafter All-Inkl). For details, please refer to All-Inkl’s privacy policy: https://all-inkl.com/ datenschutzinformationen/.
The use of All-Inkl is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in ensuring that our website is displayed as reliably as possible. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.
Contract for Data Processing
We have concluded a data processing agreement (DPA) to use the above-mentioned service. This is a contract required by data protection law that ensures the provider processes personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.
Note on data transfer to the USA
Our website includes tools from companies based in the USA. When these tools are active, your personal data may be transmitted to the US servers of the respective companies. We would like to point out that the USA is not considered a safe third country under EU data protection law. US companies are required to provide personal data to security authorities without you being able to take legal action against it. Therefore, it cannot be ruled out that US authorities (e.g., intelligence agencies) may process, evaluate, and permanently store your data located on US servers for monitoring purposes. We have no influence over these processing activities.
Forwarding to third-party websites
We have integrated links to third-party websites. When you click on these links, data is transmitted to the operator of the respective website. This privacy policy does not govern the collection, sharing, or handling of personal data by third parties. Please review the privacy policy of the responsible party.
Declaration of consent according to §25 para. 1 TDDDG
Depending on your consent, we use various tools on our website that process your data. If we base data processing on your consent under Art. 6 (1) lit. a GDPR, and we inform you in our privacy policy about the purpose and mechanism of the consent declaration, your consent also applies under §25 (1) TDDDG.
Please refer to the privacy policy for which cookies, plug-ins, and other data processing tools are used.
Revocation of your consent to data processing
Many data processing operations are only possible with your explicit consent. You can revoke consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected.
Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)
If data processing is based on Art. 6 (1) lit. e or f GDPR, you have the right to object to the processing of your personal data at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights, and freedoms or the processing is for the establishment, exercise, or defense of legal claims (objection according to Art. 21 (1) GDPR).
If your personal data is processed for direct marketing purposes, you have the right to object to the processing of your personal data for such marketing at any time; this also applies to profiling, to the extent it is related to such direct marketing. If you object, your personal data will no longer be used for direct marketing purposes (objection according to Art. 21 (2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work, or place of the alleged violation. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.
Right to data portability
You have the right to receive the data that we process automatically based on your consent or in fulfillment of a contract, in a commonly used, machine-readable format, either to yourself or to a third party. If you request the direct transfer of the data to another controller, this will only be done where technically feasible.
SSL or TLS encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator, this website uses SSL or TLS encryption. You can recognize an encrypted connection by the address bar of the browser switching from „http://“ to „https://“ and the lock icon appearing in your browser bar. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Information, deletion and correction
Within the framework of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin, recipients, and the purpose of data processing, and if necessary, a right to have this data corrected or deleted. For this purpose, and for further questions regarding personal data, you can contact us at any time.
Right to restriction of processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:
- If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
- If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion. If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of the processing of your personal data instead of its deletion.
- If you have lodged an objection under Art. 21 (1) GDPR, a balancing of your and our interests must be carried out. As long as it is not yet determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data – apart from being stored – may only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.
3. Data collection on this website
Cookies
Our websites use „cookies.“ Cookies are small data packets that do not cause any harm to your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain on your device until you delete them or they are automatically removed by your web browser.
In some cases, cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These cookies enable us or you to use certain services provided by the third party (e.g., cookies for processing payment services).
Cookies serve different purposes. Many cookies are technically necessary as certain website functions would not work without them (e.g., the shopping cart function or displaying videos). Other cookies are used to analyze user behavior or display advertisements.
Cookies that are necessary for carrying out the electronic communication process, providing certain functions you desire (e.g., shopping cart functionality), or optimizing the website (e.g., cookies for measuring web audience) are stored based on Art. 6 (1) lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically flawless and optimized provision of its services. If consent for the storage of cookies and similar recognition technologies has been requested, processing is carried out exclusively based on this consent (Art. 6 (1) lit. a GDPR and § 25 (1) TDDDG); consent can be revoked at any time.
You can set your browser to inform you about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for specific cases or in general, and enable automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.
Insofar as third-party cookies or cookies for analysis purposes are used, we will inform you separately within this privacy policy and, if necessary, request your consent.
Content Management System
A content management system (CMS) enables the creation, editing, organisation, and presentation of digital content. We use a CMS to create and manage the content of our website, allowing us to maintain an appealing and user-friendly online presence.
The processing of personal data in this context is based on our legitimate interest pursuant to Art. 6 (1) lit. f GDPR.
Our legitimate interest lies in ensuring the technically error-free display and optimisation of our website.
Elementor
We use the Elementor service on our website. The provider of this service is Elementor Ltd., Tuval St. 40, Ramat Gan, 5126112, Israel.
As this service is hosted locally on our web server, no data is transferred to third parties.
The service stores the following information in the browser’s local or session storage:
| Name | Storage Duration | Type | Purpose |
|---|---|---|---|
| Elementor | persistent | 1st-party local storage | Used to store actions performed on the website. |
| Name | Elementor |
|---|---|
| Storage Duration | persistent |
| Type | 1st-party local storage |
| Purpose | Used to store actions performed on the website. |
Server log files
The provider of the website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:
- Browser type and version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
- IP address
This data is not merged with other data sources.
The collection of this data is based on Art. 6 (1) lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of the website – to do this, the server log files must be collected.
Request by e-mail or telephone
If you contact us via email, telephone, or fax, your inquiry, including all personal data resulting from it (name, inquiry), will be stored and processed for the purpose of handling your request. We do not share this data without your consent.
The processing of this data is based on Art. 6 (1) lit. b GDPR, provided your request is related to the performance of a contract or necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of the requests directed to us (Art. 6 (1) lit. f GDPR).
The data you send us via contact inquiries will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after the completed processing of your inquiry). Mandatory statutory provisions – in particular, retention periods – remain unaffected.
Contact form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provide, will be stored for the purpose of processing the inquiry and in case of follow-up questions. We do not share this data without your consent.
The processing of this data is based on Art. 6 (1) lit. b GDPR if your request is related to the performance of a contract or necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of the inquiries directed to us (Art. 6 (1) lit. f GDPR).
The data you entered in the contact form will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies (e.g., after the completed processing of your request). Mandatory legal provisions – in particular, retention periods – remain unaffected.
4. Plugins and tools
Web Analytics with Matomo (without tracking cookies, with IP anonymisation)
Description and scope of processing
We use the open-source web analytics service Matomo on our website to evaluate visitor usage in a privacy-friendly manner. Matomo is configured so that no tracking cookies are set.
In addition, IP addresses are anonymised immediately after collection (by masking the last two bytes) so that no direct personal reference is possible.
Categories of data collected
In the course of use, the following information is collected, among others:
- pages and sub-pages accessed
- date and time of access
- time spent on individual pages
- browser and operating system used
- previously visited page (referrer, if transmitted by the browser)
Purpose of processing
The processing is carried out for the statistical evaluation of user behaviour in order to optimise our website technically and in terms of content.
Legal basis
The legal basis for the processing is our legitimate interest pursuant to Art. 6 (1) lit. f GDPR in conjunction with Section 25 (2) No. 2 TTDSG (analysis without cookies).
Recipients of the data
The data is stored exclusively on a server of our contracted service provider in Germany or within the EU.
No data is passed on to third parties.
A data processing agreement pursuant to Art. 28 GDPR has been concluded between us and the service provider.
Storage period
The collected data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected.
Right to object (opt-out)
You can object to the collection of your visits at any time. To do so, please uncheck the box below.
A technically necessary cookie will be set to store your objection. This cookie does not contain any personal data and is used solely to implement your opt-out.
Job Applications via Personio
We use the HR software “Personio” to manage job applications submitted via our website. When you apply for an open position, your personal data (such as contact details, CV, cover letter, references, and any other information you provide) will be processed to handle your application and, if applicable, to carry out the recruitment process. The processing is based on Article 6(1)(b) GDPR (performance of a contract or steps before entering into a contract) and, where applicable, Article 6(1)(f) GDPR (our legitimate interest in efficient personnel recruitment). The data is processed on our behalf by Personio GmbH, which acts as our data processor by applicable data protection laws. Your information will be stored securely and only accessible to authorized personnel involved in the hiring process. Application data will generally be stored for a maximum of six months after the recruitment decision, unless a more extended retention period is required by law or you have expressly consented to a more extended storage period. Further details about Personio’s privacy practices can be found at https://www.personio.com/privacy-policy/.
Newsletter Registration via MailerLite
We use the email marketing service “MailerLite” to manage our newsletter subscriptions and to send newsletters to subscribers. When you register for our newsletter via the form on our website, we collect your email address and, if voluntarily provided, your name, to send you regular updates and marketing information. The processing is based on your consent under Article 6(1)(a) GDPR. You can withdraw your consent at any time with effect for the future by clicking the “unsubscribe” link in any newsletter email or by contacting us directly. The data is processed on our behalf by MailerLite Limited, which acts as our data processor in compliance with applicable data protection laws. Your information will be stored as long as your newsletter subscription is active and will be deleted after you unsubscribe, unless a more extended retention period is required by law. Further details about MailerLite’s privacy practices can be found at https://www.mailerlite.com/legal/privacy-policy.
5. Profiling
We would like to point out that no automated profiling of personal data takes place on our website. The data we collect is only used for the purposes outlined in this privacy policy and is not utilized for automated decision-making or profiling.